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MicroCylo

Ledger for LPG distributors

You know they owe you. You don't know how much.

MicroCylo keeps the khata, the cylinders and the cash in one place, on your own computer. It's the register your depot already runs on, only now it adds up, and it prints.

Book a demoSee the screens
  • Works offline
  • Windows, Mac or Linux
  • Your data, your machine
MicroCyloConnected
DashboardSalesInvoicesCustomersKhataPaymentEmptiesStock & productsPurchasesReports

Dashboard

Monday, 8 September

Refresh
Total outstanding
Rs 1,284,650
Billed today
Rs 186,400
Collected today
Rs 142,000
Filled cylinders
231
Empty cylinders
193
Needs reordering
1

Who owes the most

Top 5 of 34 accounts
CodeCustomerBalance
C-0114Johar Town Gas AgencyRs 214,300
C-0027Ravi Road Cylinder DepotRs 168,900
C-0086Model Town Gas HouseRs 121,450
C-0132Misri Shah Fuel SuppliersRs 96,200
C-0059Garden Town Gas ServiceRs 74,800

Quick actions

Record paymentOpen khataStock and products

Needs reordering

1 product
ProductOn handReorder at
CYL-45KG610
ReadyLicensed

The internet goes down. Your counter doesn't.

Works fully offline

Two counters, one book.

Same figures, same second

Nothing gets half written.

Bill, stock and payment together

Urdu names print correctly.

Properly shaped, on every bill

The problem

The book isn't wrong. It's just slow, and it's only in one place.

“Bilal's khata is three pages back. Two of those pages are somebody else's handwriting.”
Depot owner, Sahiwal
“Forty cylinders went out on Tuesday. I'll find out on Friday how many came back.”
On the empties
“I paid the company twelve lac. How much gas is still sitting at the plant? Nobody can tell me today.”
On the plant account

What it does

Four books, one place, always agreeing with each other.

01 Khata

Know exactly who owes you.

Every customer gets an account with a running balance and a credit limit. Open a name and you see the whole khata, from opening balance through every entry to closing balance, for any date range you ask for. Print it, hand it over, and the argument is finished.

More on the khata

MicroCyloConnected
DashboardSalesInvoicesCustomersKhataPaymentEmptiesStock & productsPurchasesReports

Customer ledger

Johar Town Gas Agency · C-0114 · 0300-4471902

Print
Send on WhatsAppExport PDF…
Opening balance
Rs 158,400
Total debits
Rs 412,750
Total credits
Rs 356,850
Closing balance
Rs 214,300
Cylinders at open
34
Cylinders out / in
96 / 88
Cylinders held
42

Entries

1 August to 8 September
DateParticularsDebitCreditBalance
01 AugOpening balance--158,400
04 AugInvoice INV-241886,250-244,650
09 AugPayment, bank transfer-150,00094,650
17 AugInvoice INV-2496119,600-214,250
28 AugPayment, cash-96,850117,400
03 SepInvoice INV-2571206,900-324,300
06 SepPayment, cheque 447190-110,000214,300
Statement ready. 18 entries, 1 August to 8 SeptemberLicensed

02 Empties

Stop losing cylinders.

Empties out and empties back are counted per customer, not just in total. Every account shows how many shells that customer is holding right now. The yard count and the book stop disagreeing.

Ledger check: every row replays to the stored balance, so if the two ever differ, the app says so before you do.

More on tracking empties

MicroCyloConnected
DashboardSalesInvoicesCustomersKhataPaymentEmptiesStock & productsPurchasesReports

Empty cylinders

Refresh

Record a movement

Record movement

Out with customers

21 accounts holding shells
CodeCustomerHoldingLast movement
C-0114Johar Town Gas Agency4206 Sep
C-0027Ravi Road Cylinder Depot3108 Sep
C-0086Model Town Gas House2705 Sep
C-0132Misri Shah Fuel Suppliers1904 Sep
C-0059Garden Town Gas Service1607 Sep
C-0071Wapda Town Gas House1208 Sep
193 shells out with 21 customersLicensed

03 Billing

Bill in seconds, on your own letterhead.

Pick the customer, pick the product, type the count. The invoice prints with your name, your address, your logo and your tax number on it. Change your letterhead later and even yesterday's bills reprint with the new one.

Raise your price tomorrow. Yesterday's bill still says what you actually charged.

MicroCyloConnected
DashboardSalesInvoicesCustomersKhataPaymentEmptiesStock & productsPurchasesReports

Invoices

Period: 1 to 8 September

Invoices

4 in this period
InvoiceDateCustomerTotal
INV-257103 SepJohar Town Gas Agency206,900
INV-257204 SepWapda Town Gas House62,100
INV-257306 SepIqbal Town Gas Service41,400
INV-257408 SepFaisal Town Cylinder Depot89,700

Invoice INV-2571

Lines. Double click a price to correct it
ProductQtyPriceAmount
CYL-11KG343,450117,300
CYL-15KG124,60055,200
CYL-45KG313,20039,600
Subtotal
Rs 212,100
Discount
Rs 5,200
Amount due
Rs 206,900
Print invoiceSave corrections
INV-2571 printed on 3 SeptemberLicensed

04 Payments

Take money however it comes.

Cash, bank transfer, cheque, easypaisa, jazzcash, against a specific bill or just on the account. Non cash payments won't save without a reference, so you can always trace one back.

MicroCyloConnected
DashboardSalesInvoicesCustomersKhataPaymentEmptiesStock & productsPurchasesReports

Record payment

Money received

Balance now
Rs 324,300
Balance after this
Rs 214,300
Record payment

Recent payments from this customer

Double-click a payment to correct it
DateAmountMethodReference
06 Sep110,000Cheque447190
28 Aug96,850Cash-
09 Aug150,000Bank transferTRX-88214
21 Jul80,000EasypaisaEP-401776
04 Jul125,000Cash-
Rs 110,000 recorded against C-0114Licensed

05 Purchases

Watch your money at the plant.

Record what you paid the gas company and the rate you fixed. Every trip to the plant draws it down. At any moment you can see what each company still owes you, in rupees, and in cylinders at today's rate.

MicroCyloConnected
DashboardSalesInvoicesCustomersKhataPaymentEmptiesStock & productsPurchasesReports

Purchases

Company: Pak LPG (Pvt) Ltd

Advanced
Rs 1,200,000
Collected
Rs 862,500
Still at the plant
Rs 337,500
At today's rate

Rs 337,500 ÷ Rs 1,150 = 293 cylinders still to collect

Collection trip

SizeRate eachQuantity
11.8 kg1,15080
15 kg1,46230
45 kg4,38610
Trip comes toRs 179,720
Record trip

Company account

DateParticularsPaidCollectedAt the plant
12 AugAdvance, bank transfer1,200,000-1,200,000
19 AugTrip, 150 cylinders-232,300967,700
26 AugTrip, 180 cylinders-281,600686,100
02 SepTrip, 110 cylinders-168,880517,220
08 SepTrip, 120 cylinders-179,720337,500
Trip recorded. 120 cylinders against Pak LPGLicensed

Advanced to the plant

Rs 12,00,000

At the fixed rate

Rs 1,150

Still yours to collect

1,043 cylinders

That's the number that matters at the gate, and MicroCylo has it on screen, today.

Also true

The small things that decide whether staff actually use it.

It stops the sale before it becomes a bad debt.

Credit limits are checked at the till, not discovered at the end of the month.

Type, don't hunt.

Every name and product field narrows as you type, by code, phone, size or SKU.

Get the answer for any date.

Sales, khata, payments, purchases, stock and empties, for today, this month, or any two dates. Read it, then send it as a PDF or open it in Excel.

Know what's in the yard.

Filled and empty counted separately, per size. A physical count records the difference as a correction, so you see what went missing, not just that the number changed.

Your books stay yours.

One button makes a backup file you can put on a pen drive. Nothing is locked away, and nothing sits on somebody else's server.

Installs like any other program.

Windows, Mac or Linux, from one file. Nothing to set up first.

Getting started

You start on Monday with the real book.

  1. 01

    We fit it to your depot

    Your products, your prices, your customer list.

  2. 02

    We load your opening balances

    What each account owes, and what empties they're holding, on day one.

  3. 03

    We install it and train your staff

    On your machines, in your shop.

  4. 04

    You close Monday's day in five minutes

    Bills, khata, empties and collections: one screen each, and they agree with each other.

Pricing

Bought once, per depot. No monthly fee.

One counter

Rs 45,000

one-time licence

One machine. Installation and setup. Your letterhead configured. A year of support.

Book a demo

Depot and counters

Most taken

Rs 85,000

one-time licence

Up to four machines on one book. Everything above. Your old register or Excel brought across.

Book a demo

Several depots

Let's talk

priced per site

A book per depot. Consolidated reporting. On site training. A named person to call.

Talk to us

Support renews yearly and is optional. The licence does not expire, and your books stay readable with or without it.

What each licence includes, in full

What it needs

It runs on the computer you already have.

The installer carries everything it needs, so there is nothing to install first. We set the database up during installation.

Windows
10 or 11, .msi installer
macOS
12 or later, Intel and Apple silicon
Linux
.deb for Debian and Ubuntu
Memory
4 GB is plenty
Internet
Not required to run
Currency
PKR, en-PK dates and numbers, Urdu names

Questions we get

Before you ask.

Do I need internet?

No. The application and its books sit on your machine, so it works with the connection down. You only need internet if you want to email a PDF.

Can it handle names in Urdu?

Yes. Urdu names are typed in and printed correctly on bills and statements, properly shaped and in the right order.

What happens to my old register?

We bring across the opening balance for each account, the empties they are holding, and your catalogue with prices and deposits. Old bills can be loaded too if you have them in Excel.

Can two people use it at once?

Yes, on the depot and counters licence: up to four machines read and write the same book, and it will not let two people sell the same last cylinder.

What if I raise my prices?

Change the price whenever you like. Yesterday's bill still says what you actually charged that day, because every line keeps the price it was sold at.

What if I stop paying support?

Nothing stops working. The licence does not expire and the books stay yours and readable. Support only covers help, updates and installations.

Who fixes it if something breaks?

We do, on the phone or over a remote session. Save a backup, send us the file, and we can reproduce exactly what you are seeing.

Is this not the same as Excel?

Excel will hold the numbers. It will not stop a sale over a credit limit, it will not count the shells a customer is holding, and it will not print a khata on your letterhead. And two people cannot keep the same sheet open at the counter without one of them overwriting the other.

Every question we get askedHow this compares with the register and with Excel

Who we are

Who you'd be buying it from.

MicroCylo is built and supported from Sahiwal, in Punjab. It is one product for one trade, not a module of something larger. The licence is bought once and the books stay on your machine, so if you ever stop hearing from us, your depot keeps running and your data is still yours to open.

Where we are
Sahiwal, Pakistan
What we sell
One desktop application, licensed once
How you reach us
WhatsApp or the phone, in working hours

MicroCylo is the gas depot's register, in software. It knows who took cylinders, what was billed, what came back, what was paid, and what is still owed. Then it prints the invoice and khata your customers already expect.

Not an “ERP”. Not a “platform”. The register, done properly.

Book a demo

Twenty minutes, your own numbers on the screen.

Send us a page of your register or a month of your Excel and we'll load it before the call, so what you see is your depot and not a demo one. If it isn't better than the book, we'll say so.

Message us on WhatsAppCall +92 334 852 0320
Email
sales@microcylo.com
Hours
Monday to Saturday, 10:00 to 18:00 PKT
Where
Sahiwal, Pakistan

We call once, at a time you pick. No mailing list.

Would rather just message? Open WhatsApp

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